Music City Miata Club, Inc.
Minutes of Monthly Meeting
February 2, 2020
Sportsman’s Grille, Franklin, TN
The regular monthly meeting of the Music City Miata Club was held February 2, 2020 at the Sportsman’s Grille, Franklin, TN with twenty-eight members attending.
Board present: President Jerry Hammock, VP & President Elect David Gauvin, Past President Lois Matisak, Treasurer Laura Key, Communications Director Denny Rowlett, Historian Dorothy Gauvin, Secretary Stephanie Tankersley, and Events and Membership Chairman Greg Johnson.
The President, Jerry Hammock, called the meeting to order at 12:30 p.m. David Gauvin started the new sign in sheet to keep track of points for attendance and driving your Miata to events.
No one passed out more than 2 business cards. Greg Johnson encouraged members to pass out business cards to promote finding new members for the club. He reminded everyone that a nice Miata backpack with goodies is the prize for the most business cards over 2 handed out each month. Door prize drawing winners were Paul Sapoch, Stephanie Tankersley, and Phil Brewer.
Jerry asked for a motion to approve last month’s minutes. Steve Wright made a motion to approve the minutes of the January meeting as posted on the website. David Gauvin made the second. Motion was approved by all.
Finance: Laura Key gave the Treasurer’s report. Beginning balance was $2,238.00 with receipts of $624.00 in dues and merchandise, and expenses of $645.00 for scrapbook, web hosting, and liability insurance for a current balance of $2,216.00. Phil Matisak made the motion to approve the report and Mike Yarber made the second. Motion approved.
Membership: It was reported by Greg Johnson that there were 39 members that have renewed for the 2020 year so far. Greg reminded anyone if they need badges to let him know and that you can pay your dues by PayPal online or pay in person.
Events: Greg Johnson reported that he had passed out a list of all current events planned for 2020 at today’s meeting and requested that there is still a need for members to sign up to sponsor drives planned. Greg explained the Mentor Program which will help new members with leading events. Greg will have a list of members that have led at least 3 events and they will be Mentors. Mentors can help any member with planning and/or leading events. Greg explained that the club was going to bring back prizes for members that sponsor/lead events. There will be a drawing at the end of 2020 for 1st place of $300.00, 2nd place of $200.00, 3rd place of $100.00. Mentors will also have a yellow tag added to their name badge.
Past Events:
- January 1-New Year’s Day at Dragons Rest hosted by Greg and Marilyn Johnson. They had about 16 members attend. They had fun on the shooting range, ate great food and ended with a firework show put on by Greg.
Upcoming Events:
- February 2 – Super Bowl Party at Jerry Hammock’s home in Hermitage, TN. This is a non-driving event. Famous Dave’s BBQ will be served as always. Jerry’s home has plenty of TV’s. Every room has a TV for easy viewing of the game. There will be a fee of about $11.00 per person to cover the cost of the food. Please see the email coming for the exact amount that Jerry will need to collect for the Famous Dave’s BBQ once he finds out the new prices.
- February 15-Valentine’s Sweetie Run and dinner will be organized by Laura Key again. The dinner will be at The Bull and Thistle Pub in Gainesboro, TN and there is approximately a 30-35 person limit. There are 32 members signed up so far. Please get your RSVP in quickly. More details will be in the email.
- February 22-Oak Ridge American Museum of Science and Energy will be led by the Serockis.
- March 7 – Nashville Cars & Coffee (Cool Springs)/Monthly Members Meeting at Sportsman’s Grille (Cool Springs) Cars & Coffee to be held from 8 – 10 a.m. at the Thoroughbred Cinemas parking lot in Cool Springs. Please email Ray for him to save spots if they are planning on attending. Monthly Miata meeting and lunch will be held immediately afterwards at 11pm at Sportsman’s Grille, Franklin, TN.
- April 16-19 – French Quarter Festival-Jerry Hammock will lead the drive down to New Orleans. Please let him know about hotel rooms if your planning on going. The deadline is 2-28-20. The rooms are $175.00 plus tax/per night.
- July 4th -General Jackson Fourth of July Dinner and Fireworks.
- August 6th – Dragons Tail Miatas at the Gap. Phil Matisak to plan a drive to Helena during this trip.
- October– Gregg Mikos has planned a drive for the 30 year Miata Reunion near Atlanta, GA.
Potential Future Events:
-Biltmore House and Garden
-Shooting Day and Food/Fellowship at Greg and Marilyn Johnson’s home
-2 Tech Days at least
-Winery Runs-Amber Falls
-Jack Daniel’s BBQ Cook-off in Lynchburg, TN led by Greg and Marilyn Johnson
-Lane Motor Museum
-Rock Island State Park Drive
-Corvette Plant in Bowling Green, KY led by Mike Yarber
-American Pickers Old Country Stores run led by Mike Yarber
-The Ark led by Mike Yarber
Vice President/President Elect: David Gauvin had nothing additional to report.
Communications: Denny Rowlett reminded members if you are not receiving emails to let him know.
Historian: Dorothy Gauvin reported that she had brought the scrapbooks to share at the meeting.
Secretary: Stephanie Tankersley had nothing to report.
Past-President: Lois Matisak had nothing to report.
New Business: No new business was discussed.
Jerry asked for a motion to adjourn. Lois Matisak made the motion; Mike Yarber second; all approved. Meeting was adjourned at 1:05 p.m.
Respectfully submitted,
Stephanie Tankersley
Recording Secretary
Music City Miata Club, Inc.
Minutes of Board Members Meeting
February 2, 2020
Sportsman’s Grille, Franklin, TN
The meeting of the Music City Miata Club Board Members was held February 2, 2020 at the Sportsman’s Grille, Franklin, TN with eight board members present.
Board present: President Jerry Hammock, VP & President Elect David Gauvin, Past President Lois Matisak, Treasurer Laura Key, Communications Director Denny Rowlett, Historian Dorothy Gauvin, Secretary Stephanie Tankersley, and Events and Membership Chairman Greg Johnson.
The President, Jerry Hammock, called the meeting to order at 1:20 p.m.
Jerry Hammock brought up the Event’s Sponsor Program to the board because of some concerns voiced about the amount of funds that would be allocated for the prize money. Prize money suggested for 2020 would be 1st place-$300.00, 2nd place-$200.00, and 3rd place-$100.00. Jerry explained that in 2005 the program allocated funds to cover the prizes of $300.00, 2012 again funds were allocated in the amount to cover the prizes of $300.00. Jerry suggested that the increase for 2020 in the amount of $600.00 was a reasonable increase for the amount of years that had gone by since the program had first been initiated. Jerry asked for a vote on this increase of prize money and all present board members voted yes to the increase since it had been 15 years since the inception of this program.
Jerry Hammock also asked for board members approval of allowing the Board to appoint Members at Large for center club needs. This appointment for a Member at Large will be for a one year period. Members voted on the appointment of Phil Matisak as a Member at Large on February 2, 2020. All present board members voted yes.
Past-President: Lois Matisak has opened her home for the July monthly membership meeting instead of meeting at The Sportsman Grille due to it falling on the same day as the General Jackson Fourth of July event. The Matisaks are planning a cookout for July and suggested the meeting be at the same time. Lois and Phil will let the board know the date for this membership meeting/cookout.
New Business: Insurance premiums were voted on by email by the board members.
Meeting was adjourned at 1:45 p.m.
Respectfully submitted,
Stephanie Tankersley
Recording Secretary